The Lynx Group is seeking a full-time Account Coordinator to join the Strategix team. This position will be responsible for supporting client-related and administrative activities of the agency division to ensure the effective and timely execution of assigned programs in a manner that enables the agency to maintain strong, long-lasting relationships with clients.
Essential Functions:
- Support Speaker Bureau Account Manager in coordination with speaker programs
- Coordinate and finalize logistical arrangements, such as contracting with venues, securing proper AV, processing speaker expenses/payments, and assisting with speaker travel
- Accurate and timely data entry of post-program materials, such as program evaluations, financials, and program attendance
- Execute program closeout in accordance with customer and company standard operating procedures within appropriate systems
- Calculate and prepare speaker fee for reports; review and submit speaker expenses
- Keep detailed files on all aspects of communication, correspondence, and financial documents
- Track progress of programs
- Provide coverage for other team members when needed
- Reconcile projects at completion/Sunshine Act reporting
- Assist with other related projects within agency for healthcare/pharmaceutical environment, as needed
- Complete timesheets on a regular and timely basis
Qualifications:
Experience:
- Must have 1 to 3 years of experience
Education:
- BS/BA in business, marketing, health sciences, or communications
Skills
COMMUNICATION SKILLS – Superior interpersonal and customer service and conflict resolution skills
COMPUTER SKILLS – Proficient in Microsoft Office, including Word, Excel, and PowerPoint, especially spreadsheets, database, and reporting tools. Knowledge of Cvent and/or Salesforce preferred
DECISION-MAKING SKILLS – Ability to make clear, concise decisions and solve complex problems
ESTABLISHING AND MAINTAINING INTERPERSONAL RELATIONSHIPS – Establishing and maintaining an excellent relationship with the client and the participants is critical to the success of this position
ORGANIZATIONAL SKILLS – Ability to organize, plan, and prioritize work in a fast-paced work environment. Ability to achieve goals in a timely fashion
EOE